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Hi Jalil,</div>
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Sure, please feel free to update the hotel with the new information. I’d suggest copying the ACM person (John) in the communication with hotel in case any additional information is needed from ACM.</div>
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Thank you for the help!</div>
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Mai </div>
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<div id="divRplyFwdMsg" dir="ltr"><span style="font-family: Calibri, sans-serif;"><b>From:</b> Jalil BOUKHOBZA <jalil.boukhobza@ensta.fr><br>
<b>Sent:</b> Thursday, April 30, 2026 2:29 AM<br>
<b>To:</b> Zheng, Mai [E CPE] <mai@iastate.edu><br>
<b>Subject:</b> RE: Have Already Submitted PAF - HotStorage '26: 18th ACM Workshop on Hot Topics in Storage and File Systems</span>
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<span style="font-size: 11pt;">Dear Mai,</span></p>
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<span style="font-size: 11pt;">Am I to send an update to the hotel for issuing the quotation or are we waiting for something ?</span></p>
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<span style="font-size: 11pt;">Best</span></p>
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<span style="font-size: 11pt;">Jalil</span></p>
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<span style="font-family: "Century Gothic", sans-serif; font-size: 8.5pt; color: black;"><b>Jalil Boukhobza</b><br>
Professeur / Full Professor<br>
</span><span style="font-family: Arial, sans-serif; font-size: 9pt; color: rgb(24, 43, 93);"><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.ensta-bretagne.fr%2fboukhobza%2f&c=E,1,quXmdItv_rvl-Do5GTRWMRk89FwRCzWWniFhfoGvE8pILWotqOaYhv4nfr4SvLbg4EwHR0U9ifkMjkb39sd7WxStt_wHaFjtCtYDGFRHGZ1UBfxP&typo=1" data-outlook-id="2481852f-7109-4cf9-93be-b3ecedc280dc" style="margin-top: 0px; margin-bottom: 0px;">website </a>|
</span><span style="font-family: Arial, sans-serif; font-size: 9pt; color: rgb(0, 115, 173);"><a href="linkedin.com/in/jalil-boukhobza-6157604" data-outlook-id="c79babe6-4013-4415-abf4-63c3b4ea6dc1" style="margin-top: 0px; margin-bottom: 0px;">LinkedIn
</a></span><span style="font-family: Arial, sans-serif; font-size: 9pt; color: rgb(24, 43, 93);">|
</span><span style="font-family: Arial, sans-serif; font-size: 9pt; color: rgb(0, 112, 192);"><a href="https://www.researchgate.net/profile/Jalil-Boukhobza" data-outlook-id="14bb4083-90bd-468d-bbf3-c5cc070d9ffa" style="margin-top: 0px; margin-bottom: 0px;">Researchgate </a></span><span style="font-family: "Century Gothic", sans-serif; font-size: 8.5pt; color: black;"><br>
UFR des Sciences de l'Information et de l'Informatique<br>
Tél : +33298348890<br>
2 rue François Verny - 29806 BREST Cedex 9<br>
<br>
</span><span style="font-family: "Century Gothic", sans-serif; font-size: 8.5pt; color: rgb(55, 70, 255);"><b>ENSTA | Institut Polytechnique de Paris</b><br>
L'école des grandes avancées<br>
Campus de Paris-Saclay à Palaiseau et de Brest</span></p>
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<span style="font-family: "Century Gothic", sans-serif; font-size: 8.5pt; color: black;"><a href="https://www.linkedin.com/school/enstaofficiel" data-outlook-id="68b18b91-0987-4adc-86f1-e730e96a0349" style="margin-top: 0px; margin-bottom: 0px;"><img src="cid:image002.png@01DCD883.8412EB20" alt="Logo linkedin" id="Image_x0020_2" width="21" height="21" style="width: 0.225in; height: 0.225in; margin-top: 0px; margin-bottom: 0px;"></a> <a href="https://www.instagram.com/ensta_officiel" data-outlook-id="4bfc1576-e81e-4194-a31d-6770e825460e" style="margin-top: 0px; margin-bottom: 0px;"><img src="cid:image003.png@01DCD883.8412EB20" alt="Logo insta" id="Image_x0020_3" width="21" height="21" style="width: 0.225in; height: 0.225in; margin-top: 0px; margin-bottom: 0px;"></a></span></p>
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<span style="font-family: "Century Gothic", sans-serif; font-size: 8.5pt; color: black;">Lab-STICC UMR 6285</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"><b>De :</b> Zheng, Mai [E CPE] <mai@iastate.edu><br>
<b>Envoyé :</b> mardi 28 avril 2026 18:08<br>
<b>À :</b> John Otero <otero@hq.acm.org><br>
<b>Cc :</b> travis.janssen@ibm.com; Jalil BOUKHOBZA <jalil.boukhobza@ensta.fr>; generalchairs26@hotstorage.org; localchair26@hotstorage.org<br>
<b>Objet :</b> Re: Have Already Submitted PAF - HotStorage '26: 18th ACM Workshop on Hot Topics in Storage and File Systems</span></p>
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<span style="color: black;">Dear John,</span></p>
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<span style="color: black;">Thank you for serving as the ACM contact for HotStorage’26! I’m sharing some background information to facilitate the collaboration:</span></p>
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<span style="color: black;">As you may know, HotStorage’26 is co-located with ACM SOSP’26, so the site and hotel selection have been determined by the ACM SOSP team. ACM SOSP has also negotiated and arranged conference rooms for all regular 1-day workshops
on Sept 29. </span></p>
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<span style="color: black;">HotStorage’26 is a little special among all SOSP workshops in that it’s 1.5-days: 1st half day on Sept 28, and 2nd full day on Sept 29. ACM SOSP has arranged the conference room for HotStorage on Sept 29 (Zodiac room) as part of
their workshop plan. We are responsible for arranging the conference room for HotStorage on Sept 28. </span></p>
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<span style="color: black;">We are in the process of negotiating with the hotel for the Sept 28 arrangement, and our local chair Jalil (cc’ed) has been working on it. He sent an email to you asking about the billing information etc (attached below). It seems
the following information is needed:</span></p>
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<span style="color: black;"><i>"</i></span><span style="font-size: 11pt; color: black;"><i> they (hotel) have requested the complete billing information of the funding organization, including the address, Tax ID number, and VAT number.</i></span></p>
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<span style="color: black;"><i>" </i></span></p>
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<span style="color: black;">Could you please help answer the questions? Thanks again for your help, and please let us know if you have any other questions/suggestions! </span></p>
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<span style="color: black;">Thanks,</span></p>
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<span style="color: black;">Mai</span></p>
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<i>=======copy of Jalil’s email to John</i></p>
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<span style="color: black;"><b><i>From: </i></b><i>Jalil BOUKHOBZA <<a href="mailto:jalil.boukhobza@ensta.fr" data-outlook-id="77c2452e-5920-4ee9-a096-669eb7219cca" style="margin-top: 0px; margin-bottom: 0px;">jalil.boukhobza@ensta.fr</a>><br>
</i><b><i>Date: </i></b><i>Thursday, April 2, 2026 at 3:50</i></span><span style="font-family: Arial, sans-serif; color: black;"><i> </i></span><span style="color: black;"><i>PM<br>
</i><b><i>To: </i></b><i><a href="mailto:otero@hq.acm.org" data-outlook-id="316c8555-8ee9-418c-a0aa-1f3a4a8c9a50" style="margin-top: 0px; margin-bottom: 0px;">otero@hq.acm.org</a> <<a href="mailto:otero@hq.acm.org" data-outlook-id="27c88284-03e3-493d-908e-0a1fd6b268b2" style="margin-top: 0px; margin-bottom: 0px;">otero@hq.acm.org</a>><br>
</i><b><i>Cc: </i></b><i>Zheng, Mai [E CPE] <<a href="mailto:mai@iastate.edu" data-outlook-id="ab53ff8a-351c-46df-9473-e9c03174d63f" style="margin-top: 0px; margin-bottom: 0px;">mai@iastate.edu</a>>, Travis Janssen <<a href="mailto:tjanssen@fastmail.com" data-outlook-id="fd55ed80-bd94-4767-ae34-b805d4a33088" style="margin-top: 0px; margin-bottom: 0px;">tjanssen@fastmail.com</a>>,
<a href="mailto:Bingzhe.Li@UTDallas.edu" data-outlook-id="8c8e8136-15f9-473c-8953-23fcb60eaf2b" style="margin-top: 0px; margin-bottom: 0px;">
Bingzhe.Li@UTDallas.edu</a> <<a href="mailto:Bingzhe.Li@UTDallas.edu" data-outlook-id="faf667fd-4049-440a-a21a-f74d9902c45f" style="margin-top: 0px; margin-bottom: 0px;">Bingzhe.Li@UTDallas.edu</a>>, Jalil BOUKHOBZA <<a href="mailto:jalil.boukhobza@ensta.fr" data-outlook-id="dc3c6112-3aaf-42b2-9583-b6e2c3463b7e" style="margin-top: 0px; margin-bottom: 0px;">jalil.boukhobza@ensta.fr</a>><br>
</i><b><i>Subject: </i></b><i>request for information for a quotation, conference ID: 2026-624245</i></span></p>
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<span style="font-size: 11pt; color: black;"><i>Dear colleagues,</i></span></p>
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<span style="font-size: 11pt; color: black;"><i>I am contacting you on behalf of the organizing committee of the ACM HotStorage workshop, which will be co-located with SOSP in Prague (Conference ID: 2026-624245).</i></span></p>
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<span style="font-size: 11pt; color: black;"><i> </i></span></p>
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<span style="font-size: 11pt; color: black;"><i>We are currently in contact with the local hotel and need to obtain a quotation. To proceed, they have requested the complete billing information of the funding organization, including the address, Tax ID number,
and VAT number.</i></span></p>
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<span style="font-size: 11pt; color: black;"><i> </i></span></p>
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<span style="font-size: 11pt; color: black;"><i>Could you please provide this information so that we can move forward with the conference room reservation?</i></span></p>
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<span style="font-size: 11pt; color: black;"><i>Thank you very much for your assistance.</i></span></p>
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<span style="font-size: 11pt; color: black;"><i>Best regards,</i></span></p>
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<span style="font-size: 11pt; color: black;"><i>Kind regards</i></span></p>
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<span style="font-size: 11pt;"><i>Jalil (local chair) on behalf of the organizing committee of Hotstorage</i></span></p>
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<span style="font-size: 11pt; color: black;"><i> ==========</i></span></p>
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<span style="color: black;"><b>From: </b>John Otero <<a href="mailto:otero@hq.acm.org" data-outlook-id="ed8da7e9-340b-4029-86b5-70821c45bb16" style="margin-top: 0px; margin-bottom: 0px;">otero@hq.acm.org</a>><br>
<b>Date: </b>Wednesday, April 8, 2026 at 1:22</span><span style="font-family: Arial, sans-serif; color: black;"> </span><span style="color: black;">PM<br>
<b>To: </b>Zheng, Mai [E CPE] <<a href="mailto:mai@iastate.edu" data-outlook-id="9c92035b-a67c-4347-8f01-943065f916b6" style="margin-top: 0px; margin-bottom: 0px;">mai@iastate.edu</a>>,
<a href="mailto:travis.janssen@ibm.com" data-outlook-id="889460b5-bfc2-4834-9e2a-990d6417ec71" style="margin-top: 0px; margin-bottom: 0px;">
travis.janssen@ibm.com</a> <<a href="mailto:travis.janssen@ibm.com" data-outlook-id="6b3bd4c2-9d19-4cf7-949a-09cd276de055" style="margin-top: 0px; margin-bottom: 0px;">travis.janssen@ibm.com</a>><br>
<b>Subject: </b>Have Already Submitted PAF - HotStorage '26: 18th ACM Workshop on Hot Topics in Storage and File Systems</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">Dear Mai and Travis,</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">Congratulations on your appointment as Conference Chair for the upcoming HotStorage '26: 18th ACM Workshop on Hot Topics in Storage and File Systems. I wanted to take a moment to introduce myself
as your ACM contact for site selection and hotel negotiations.</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">As Program Coordinator for Site Selection, I’ll be your primary point of contact at ACM for all aspects related to hotel sourcing and contracting. As the legal and financial sponsor of HotStorage
'26, ACM must review, negotiate, and sign all hotel contracts related to the conference. This process not only ensures compliance with ACM’s policies but also allows the conference to benefit from ACM’s strong negotiating position as the sponsor of more than
195 annual meetings each year.</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">Now that your Preliminary Approval Form (PAF) has been submitted, we can begin the next phase—defining your meeting requirements. These details are essential, as they form the foundation for the
Request for Proposal (RFP) that will be sent to potential host cities and venues. The more accurate the meeting requirements, the more effectively we can identify properties that best fit your conference’s needs.</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">I look forward to working with you on HotStorage '26. Please don’t hesitate to reach out with any questions or if you’d like to discuss the process in more detail.</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">All the best,</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">John</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">John Otero, Program Coordinator, Site Selection</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">Email: </span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(70, 120, 134);"><u><a href="mailto:otero@hq.acm.org" data-outlook-id="927ae5ca-e6c9-4c9d-b3a1-b37580877135" style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;">otero@hq.acm.org</a></u></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">Phone: 212.626.0612</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">Association for Computing Machinery</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">1601 Broadway, 10<sup>th</sup> Floor</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;">New York, NY 10019</span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(70, 120, 134);"><u><a href="https://www.acm.org/special-interest-groups/volunteer-resources/conference-planning/table-of-contents" data-outlook-id="e8a68b9e-b257-401b-8eaf-9196ff8b309c" style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;">Conference
Planning Guide</a></u></span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt;"> </span></p>
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<span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(70, 120, 134);"><u><a href="https://cms.acm.org/cms_conference_RFP_status.cfm" data-outlook-id="d2c18323-a1f9-4416-b8cf-fce29193f148" style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;">Request
for Proposal and Contract updates</a></u></span></p>
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