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Hi Duo and Nara,</div>
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Could you please fill out the poll at your earliest convenience?</div>
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Thanks,</div>
<p style="direction: ltr; margin: 0px 0in;"><span style="font-family: Aptos, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);">-Travis Janssen and Mai Zheng</span></p>
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<b>From: </b>Hotstorage-organizers <hotstorage-organizers-bounces@fsl.cs.sunysb.edu> on behalf of Zheng, Mai [E CPE] via Hotstorage-organizers <hotstorage-organizers@fsl.cs.sunysb.edu><br>
<b>Date: </b>Sunday, May 3, 2026 at 6:22 PM<br>
<b>To: </b>organizers26@hotstorage.org <organizers26@hotstorage.org><br>
<b>Subject: </b>Re: [Hotstorage-organizers] HotStorage'26: updates and organizers meeting poll<br>
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Hi All,</div>
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This is just a friendly reminder that the poll ends today. Our hope is to find a meeting plan that is as optimal as possible for all, and thanks for your help with this by providing your maximum availability!</div>
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Talk to you soon!</div>
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<span style="font-family: Aptos, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);">-Travis Janssen and Mai Zheng</span></p>
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<b>From: </b>Hotstorage-organizers <hotstorage-organizers-bounces@fsl.cs.sunysb.edu> on behalf of Travis Janssen via Hotstorage-organizers <hotstorage-organizers@fsl.cs.sunysb.edu><br>
<b>Date: </b>Wednesday, April 29, 2026 at 11:47 AM<br>
<b>To: </b>organizers26@hotstorage.org <organizers26@hotstorage.org><br>
<b>Subject: </b>[Hotstorage-organizers] HotStorage'26: updates and organizers meeting poll<br>
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<span style="font-size: 11pt;">Hi all,</span></p>
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<span style="font-size: 11pt;">While we have spoken with almost everyone individually, it’s a good time to broadcast an update about where we are in the organizing stages of HotStorage’26. We’d also like to see if it’s feasible to get everyone together for
a recurring sync. Please fill this out this poll before May 4: </span><span style="font-size: 11pt; color: rgb(70, 120, 134);"><u><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwhenisgood.net%2frpjcc4z&c=E,1,7RY2e6Y_L64O6PTbQjRiTpW3GOJ88vS4ARbswQ9Y0yABFLUKlsjB8F4YdQua-AjEVNwgyB0sDw22yZVKOlWknun-aharGGPiVfeXRjGhEbhDV0Xi&typo=1" data-outlook-id="489671d2-2214-42cb-9762-1dbabd76972c" style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;">https://whenisgood.net/rpjcc4z</a></u></span><span style="font-size: 11pt;">.
The times listed are intended to be general - the organizers this year are spread across many different time zones, and this will help us determine if a larger sync is feasible.</span></p>
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<span style="font-size: 11pt;"><b><u>General Conference Updates</u></b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">HotStorage’26 is officially a
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fsigops.org%2fs%2fconferences%2fsosp%2f2026%2fworkshops.html&c=E,1,0mC8WuXxaZkqn3Fd4_xVikcUaG5EsQpnEZP831BNb2kRIYDh-OcDVYcoN12uZRm4wsGPD7mSaOA8Q9WkmJDiCnak-qSltnPXTgVpseYhy5w,&typo=1" data-outlook-id="aa2b6154-b5df-44e4-aea1-5f9445fdb9e4" style="color: rgb(70, 120, 134);">workshop
of SOSP26</a></u></span><span style="font-size: 11pt;" role="presentation"> this year, and even though that page says all workshops are on September 29, HotStorage has been approved for an extra half day on September 28 within the same venue. This means that
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fsigops.org%2fs%2fconferences%2fsosp%2f2026%2findex.html&c=E,1,2x_MWpAoK-b1dEK8eGIDwJz5QRhsTxubDK0B5JeRDkrKImjvk3fcWOi6PBRne4lsoEGVtjVMpzCBy0ByjMOvsoDFyl6fhwTZdGfEp-wB1ER01rsaVVox_w,,&typo=1" data-outlook-id="04b77a09-fb7f-4371-9825-aa03a5b8fd6e" style="color: rgb(70, 120, 134);">registration</a></u></span><span style="font-size: 11pt;" role="presentation"> will
occur through SOSP this year, which is not yet available as of writing this message. The venue is the
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.clarioncongresshotelprague.com%2fen%2f&c=E,1,NYkb7t6wP59dAyU6CQnZL61F3zl0unkvSNWCnwAuK4skuW4Ol_Af5jjua-QJ9ELBORf4Jiwn_0z_Z0fYqtKiGE6HugD94BJqV6WvyBnvmDZyfQ,,&typo=1" data-outlook-id="45cbb234-beb8-4467-9785-1406271d4477" style="color: rgb(70, 120, 134);">Clarion
Congress Hotel</a></u></span><span style="font-size: 11pt;" role="presentation"> in Prague, and is scheduled to be held in the Zodiac room both days.</span></li><li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">We have a
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://drive.google.com/drive/folders/1EKAnCVxd9oBW1GD9_7iSVihXxdc3ha-K" data-outlook-id="555d9906-5777-4f5f-8a68-63e790cfc4ef" style="color: rgb(70, 120, 134);">Google
Drive folder</a></u></span><span style="font-size: 11pt;" role="presentation"> set up for this year. Let us know if you need access to it.</span></li><li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">There is a
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fjoin.slack.com%2ft%2fhotstorage%2fshared_invite%2fzt-3x0qzpp0g-XGdKogbizm71efUNxehY9g&c=E,1,ZBpHc5cCCBU0RkVJ3ebLYJaXGwdzGPHnPsWruFjt-yNGGCC-yFDMv4W480fYXdBt4tLmXT9fid2L15W_J7MaQetBQZ65X8Si8S415UO-Xirdyv66g3C8QEO-nA,,&typo=1" data-outlook-id="9fc4f81a-ab7a-4912-a134-3f126576b7f7" style="color: rgb(70, 120, 134);">HotStorage
Slack channel</a></u></span><span style="font-size: 11pt;" role="presentation"> as well. Please join this if you haven’t already.</span></li><li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">Call for Papers is available
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.hotstorage.org%2f2026%2fcfp.html&c=E,1,g8_CzlOUJ6Sf1ySu2eKxWcapa1xpFt1VqHymI0nhdeSZ4nYkDRszwR_QRwiSTb-cgJlMH44D2MXIfa2aM_3bjVjzXPxfhxCIZ_b0cxofKoeCSUI4vQ,,&typo=1" data-outlook-id="d6e9820f-723c-431a-8d9c-31dcd83e40b3" style="color: rgb(70, 120, 134);">here</a></u></span><span style="font-size: 11pt;" role="presentation">:
the submission deadline is Friday June 5, notifications are due Friday July 24, and final papers are due Wednesday August 12.</span></li></ol>
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<span style="font-size: 11pt;"><b><u>Status Updates by Chair</u></b></span></p>
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<span style="font-size: 11pt;"><b>General Chairs</b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">We have applied for HotStorage’26 to be an official ACM conference, which involves filling out
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://www.acm.org/special-interest-groups/volunteer-resources/conference-planning/section-1-establishing-an-acm-event" data-outlook-id="fed4219d-92e6-48c0-8a69-f8c3a0791fc0" style="color: rgb(70, 120, 134);">several
forms</a></u></span><span style="font-size: 11pt;" role="presentation">, and are waiting on TMRF approval. Once the TMRF is approved, we can get the “In Cooperation with USENIX” designation. This designation helps HotStorage get on two official conference
lists (ACM and USENIX), and broadcast the conference through those official channels.</span></li></ol>
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<span style="font-size: 11pt;"><b>Publication Chairs</b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">ACM transitioned to a new
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://www.acm.org/publications/openaccess" data-outlook-id="ce4768bb-659f-41ca-814b-c109fde22f7e" style="color: rgb(70, 120, 134);">Open Access</a></u></span><span style="font-size: 11pt;" role="presentation"> publication
model this year. It includes a fee structure, and we are not sure how this will impact us yet. We would like the Publication Chairs to find out for us.</span></li></ol>
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<span style="font-size: 11pt;"><b>Publicity Chairs</b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">The Publicity Chairs are getting access to our social media accounts to promote the conference through those additional channels.</span></li></ol>
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<span style="font-size: 11pt;"><b>Treasurer</b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">The ACM TMRF form required a budget projection and filling out a Statement of Understanding, which has been done and submitted.</span></li></ol>
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<span style="font-size: 11pt;"><b>Sponsorship Chairs</b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">Sponsorship funds need to be sent to ACM through a special account, which has been set up, and is ready to receive sponsorship money.</span></li><li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">FutureWei has been sent an invoice at Gold Sponsorship level ($3000).</span></li><li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">We have a tentative acceptance of Samsung for a sponsorship, but the level is currently unknown.</span></li></ol>
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<span style="font-size: 11pt;"><b>Web Chair</b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">The
</span><span style="font-size: 11pt; color: rgb(70, 120, 134);" role="presentation"><u><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.hotstorage.org%2f2026%2f&c=E,1,dMejg7Z2t39p0qc1anJSyp766_cbG6RJUdomHgRTfzIRX51lpg819Xhtmn7hiJfccx_zQA29xvHJeaGFXKX58xLNI8YK_ANigKi3CMNHLJBO6wgEQvBqdHIP&typo=1" data-outlook-id="eb807ff2-492b-4d03-947b-5a1033e5837c" style="color: rgb(70, 120, 134);">website</a></u></span><span style="font-size: 11pt;" role="presentation"> is
up and running and shows the correct dates, banner, and organizing committee.</span></li><li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">Email aliases are functional and should include all chairs at this point. There was an update to our email server recently, so let us
know if you encounter any issues here.</span></li></ol>
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<span style="font-size: 11pt;"><b>Local Chair</b></span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 12pt; margin: 0in;"><span style="font-size: 11pt;" role="presentation">Our local chair has been in contact with the venue to get an official quote for the conference room, food and coffee - we have an unofficial
one, but not a contract yet. This is in progress.</span></li></ol>
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<span style="font-size: 11pt;"><b> </b></span></p>
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<span style="font-size: 11pt;">Hopefully this gives a sense of where things currently are with the conference. If any of this information is inaccurate, please let us know. We look forward to meeting with you all soon, if we can find an agreeable time slot.
Thanks!</span></p>
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<span style="font-size: 11pt;">-Travis Janssen and Mai Zheng</span></p>
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<span style="font-size: 11pt;">HotStorage’26 General Chairs</span></p>
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