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<p class="MsoNormal"><span style="font-size:11.0pt">Hi all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">While we have spoken with almost everyone individually, it’s a good time to broadcast an update about where we are in the organizing stages of HotStorage’26. We’d also like to see if it’s feasible to get everyone
together for a recurring sync. Please fill this out this poll before May 4: <a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwhenisgood.net%2frpjcc4z&c=E,1,7RY2e6Y_L64O6PTbQjRiTpW3GOJ88vS4ARbswQ9Y0yABFLUKlsjB8F4YdQua-AjEVNwgyB0sDw22yZVKOlWknun-aharGGPiVfeXRjGhEbhDV0Xi&typo=1">
https://whenisgood.net/rpjcc4z</a>. The times listed are intended to be general - the organizers this year are spread across many different time zones, and this will help us determine if a larger sync is feasible.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">General Conference Updates<o:p></o:p></span></u></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo5"><span style="font-size:11.0pt">HotStorage’26 is officially a
<a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fsigops.org%2fs%2fconferences%2fsosp%2f2026%2fworkshops.html&c=E,1,0mC8WuXxaZkqn3Fd4_xVikcUaG5EsQpnEZP831BNb2kRIYDh-OcDVYcoN12uZRm4wsGPD7mSaOA8Q9WkmJDiCnak-qSltnPXTgVpseYhy5w,&typo=1">workshop of SOSP26</a> this year, and even though that page says all workshops are on September 29, HotStorage has been approved for an extra half day on September 28 within the same venue.
This means that <a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fsigops.org%2fs%2fconferences%2fsosp%2f2026%2findex.html&c=E,1,2x_MWpAoK-b1dEK8eGIDwJz5QRhsTxubDK0B5JeRDkrKImjvk3fcWOi6PBRne4lsoEGVtjVMpzCBy0ByjMOvsoDFyl6fhwTZdGfEp-wB1ER01rsaVVox_w,,&typo=1">
registration</a> will occur through SOSP this year, which is not yet available as of writing this message. The venue is the
<a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.clarioncongresshotelprague.com%2fen%2f&c=E,1,NYkb7t6wP59dAyU6CQnZL61F3zl0unkvSNWCnwAuK4skuW4Ol_Af5jjua-QJ9ELBORf4Jiwn_0z_Z0fYqtKiGE6HugD94BJqV6WvyBnvmDZyfQ,,&typo=1">Clarion Congress Hotel</a> in Prague, and is scheduled to be held in the Zodiac room both days.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo5"><span style="font-size:11.0pt">We have a
<a href="https://drive.google.com/drive/folders/1EKAnCVxd9oBW1GD9_7iSVihXxdc3ha-K">
Google Drive folder</a> set up for this year. Let us know if you need access to it.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo5"><span style="font-size:11.0pt">There is a
<a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fjoin.slack.com%2ft%2fhotstorage%2fshared_invite%2fzt-3x0qzpp0g-XGdKogbizm71efUNxehY9g&c=E,1,ZBpHc5cCCBU0RkVJ3ebLYJaXGwdzGPHnPsWruFjt-yNGGCC-yFDMv4W480fYXdBt4tLmXT9fid2L15W_J7MaQetBQZ65X8Si8S415UO-Xirdyv66g3C8QEO-nA,,&typo=1">
HotStorage Slack channel</a> as well. Please join this if you haven’t already.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo5"><span style="font-size:11.0pt">Call for Papers is available
<a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.hotstorage.org%2f2026%2fcfp.html&c=E,1,g8_CzlOUJ6Sf1ySu2eKxWcapa1xpFt1VqHymI0nhdeSZ4nYkDRszwR_QRwiSTb-cgJlMH44D2MXIfa2aM_3bjVjzXPxfhxCIZ_b0cxofKoeCSUI4vQ,,&typo=1">here</a>: the submission deadline is Friday June 5, notifications are due Friday July 24, and final papers are due Wednesday August 12.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Status Updates by Chair<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">General Chairs<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l8 level1 lfo1"><span style="font-size:11.0pt">We have applied for HotStorage’26 to be an official ACM conference, which involves filling out
<a href="https://www.acm.org/special-interest-groups/volunteer-resources/conference-planning/section-1-establishing-an-acm-event">
several forms</a>, and are waiting on TMRF approval. Once the TMRF is approved, we can get the “In Cooperation with USENIX” designation. This designation helps HotStorage get on two official conference lists (ACM and USENIX), and broadcast the conference through
those official channels.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Publication Chairs<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo8"><span style="font-size:11.0pt">ACM transitioned to a new
<a href="https://www.acm.org/publications/openaccess">Open Access</a> publication model this year. It includes a fee structure, and we are not sure how this will impact us yet. We would like the Publication Chairs to find out for us.<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Publicity Chairs<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo7"><span style="font-size:11.0pt">The Publicity Chairs are getting access to our social media accounts to promote the conference through those additional channels.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Treasurer<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l9 level1 lfo2"><span style="font-size:11.0pt">The ACM TMRF form required a budget projection and filling out a Statement of Understanding, which has been done and submitted.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Sponsorship Chairs<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo9"><span style="font-size:11.0pt">Sponsorship funds need to be sent to ACM through a special account, which has been set up, and is ready to receive sponsorship money.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo9"><span style="font-size:11.0pt">FutureWei has been sent an invoice at Gold Sponsorship level ($3000).<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo9"><span style="font-size:11.0pt">We have a tentative acceptance of Samsung for a sponsorship, but the level is currently unknown.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Web Chair<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo10"><span style="font-size:11.0pt">The
<a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.hotstorage.org%2f2026%2f&c=E,1,dMejg7Z2t39p0qc1anJSyp766_cbG6RJUdomHgRTfzIRX51lpg819Xhtmn7hiJfccx_zQA29xvHJeaGFXKX58xLNI8YK_ANigKi3CMNHLJBO6wgEQvBqdHIP&typo=1">website</a> is up and running and shows the correct dates, banner, and organizing committee.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo10"><span style="font-size:11.0pt">Email aliases are functional and should include all chairs at this point. There was an update to our email server recently, so let us know if you encounter
any issues here.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Local Chair<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level1 lfo3"><span style="font-size:11.0pt">Our local chair has been in contact with the venue to get an official quote for the conference room, food and coffee - we have an unofficial one, but
not a contract yet. This is in progress.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><b><span style="font-size:11.0pt;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Hopefully this gives a sense of where things currently are with the conference. If any of this information is inaccurate, please let us know. We look forward to meeting with you all soon, if we can find an
agreeable time slot. <span style="mso-ligatures:none">Thanks!<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-ligatures:none">-Travis Janssen and Mai Zheng<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-ligatures:none">HotStorage’26 General Chairs</span><o:p></o:p></p>
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