[Hotstorage-generalchairs] HotStorage'26: conference expense inquiry - shirt order

[Travis Janssen]

Hi Tendo,
Just following up here. The vendor emailed me today saying that if payment isn't handled soon, they may not be able to get the order to us before the conference. Sorry about the last minute rush here, but please advise for the best way forward. Thanks!
-Travis Janssen and Mai Zheng
 HotStorage'26 General Chairs

On Sat, 2026-09-19 at 16:04 -0700, Travis Janssen wrote:
Hi Tendo,
At long last, we have an invoice and a payment link. I've attached the invoice to this email, and it's viewable from the link below as well:

https://linkprotect.cudasvc.com/url?a=https%3a%2f%2f24hourwristbands.com%2fquick-access%2f%3ftype%3dproof%26order_id%3dIMEA5AD0D657&c=E,1,z5-ctISqP9XwkqztSrWgW7muvuacpYXpMLh0YZ0Z0Nzuf7zVB1NjRrcBKNDDWz3umBBenc3E9vXJ_KWqCWOE8iOgTAbffj011FHhvr3AXIA,&typo=1

This will ask you for the email associated with the order and the shipping address zipcode. These are:
Email: travis.janssen at ibm.com<mailto:travis.janssen at ibm.com>
Shipping zipcode: 13219

After that, it should bring you to an Order Details page, which should have a prompt at the top for an unpaid invoice, with a link to submit payment. It looks like this may only accepts credit cards, but may be able to take bank account information over the phone. Their contact number is 855.711.4467, and they respond on weekends.

Order number: IMEA5AD0D657

It's under my name for billing for some reason; let me know if that's a problem and I can contact them to change it to whatever we need. It's being shipped to one of our Program Chairs (Bryan S. Kim) instead of to the venue because they can only guarantee dates within the US for the short timeframe before the conference (September 28-29). Bryan will transport the shirts on his flight. That information is probably not required for payment, but it's been a challenge getting all this together, so I wanted to be up front on the details.

Please let me know if there's any additional information you need for this, as we are hoping to get these shipped out ASAP. Apologies for the last minute situation, getting all of this from the vendor was not as fast as I'd expected. Thank you!
-Travis Janssen and Mai Zheng
 HotStorage26 General Chairs

On Wed, 2026-09-09 at 12:24 +0000, Tendo Mutanda wrote:
Hi Travis, Please share the link to the invoice and we’ll handle payment. Best, Tendo From: Travis Janssen <Travis. Janssen@ ibm. com> Sent: Tuesday, September 8, 2026 6: 08 PM To: Tendo Mutanda <mutanda@ hq. acm. org> Cc: Bingzhe. Li@ utdallas. edu;

Hi Travis,
Please share the link to the invoice and we’ll handle payment.
Best,
Tendo

From: Travis Janssen <Travis.Janssen at ibm.com>
Sent: Tuesday, September 8, 2026 6:08 PM
To: Tendo Mutanda <mutanda at hq.acm.org>
Cc: Bingzhe.Li at utdallas.edu; generalchairs26 at hotstorage.org
Subject: HotStorage'26: conference expense inquiry - shirt order

Hi Tendo,
As part of our sponsorship agreement, we intend to give HotStorage'26 attendees t-shirts with the logos of our Gold-level sponsors on them. Since the conference is in Prague, we have a limited number of vendors that will ship there, and have found Imprint to look promising (https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fimprint.com&c=E,1,oVM257N2b9Tb4e6kUx02FswgFabsQB2IP9QZLj3LNlq_g16AsaTbj8YFXbeL6WShi0naZxCGBz-piquy6gcW1DxOZdVuGiQRYCFE06ElpZVe87XtIctz2g,,&typo=1). The ACM conference finance page<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.acm.org_special-2Dinterest-2Dgroups_volunteer-2Dresources_conference-2Dplanning_conference-2Dfinances-23expenses&d=DwMGaQ&c=BSDicqBQBDjDI9RkVyTcHQ&r=f_Eq1D7G6fhWVGZ2q_V5nhf0oupmW078CnVjqvFturI&m=MO0x9VUNUTcD75oh-OYycJLtHcAYlt83ZqGYamgQgoGqyHNkz3Rdp5rztTL1IyHu&s=8VVGVj8T1D9VTvNjKklpdvkqWJWBo6NJskL7VSx9ReQ&e=> says that ACM prefers to pay for expenses with the in-house bank account, but there is no bank/ACH payment option available with Imprint, so we'd like to pay for the shirts with the ACM credit card. What do we need to do to set up an ACM credit card payment?

I've CCed our Treasurer if this requires input/approval from them. Please let us know what steps are necessary here. Thanks!
-Travis Janssen and Mai Zheng
 HotStorage'26 General Chairs



--

Travis Janssen <Travis.Janssen at ibm.com<mailto:Travis.Janssen at ibm.com>>
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